By David Singletary
I recently visited a client company with over 750 employees. The HR staff kept track of vacations on a spreadsheet. Anyone considering taking time off would first call up some poor overworked HR rep and see how many days they had remaining. That rep would have to then manually update the remaining totals.
I have to imagine that was pretty much how that staffer spent his or her summer months at work.
This same company had a total of about ten spreadsheets keeping track of various employee- related factors -- and they're not alone. Many companies still manage their recruiting, onboarding, performance tracking and offboarding in this same way: with more perspiration than inspiration.
Fortunately, there are better ways.
There are many state-of-the-art software programs on the market today that can help HR teams automate the mundane tasks related to employee records updating while providing more transparency to the affected worker. As new grads hit the job market, this ease and transparency is what they expect.
Imagine, at the click of a button, all relevant documents being sent to an employee regarding training or milestone tracking or other processes or events. Once tasks are completed, the forms can be automatically catalogued and stored in their files. Without the need to take the time of HR staff, they have at their fingertips all information related to their own employment, training and performance tracking.